Prototype: Go Swag cost savings calculator

For: Sales Buyer: People Ops, HR, Procurement

What does an employee welcome pack really cost you?

Your job as the Go Swag salesperson: use this during a live conversation with the prospect. Ask for the figures about their current process, then enter the delivered Go Swag price from the approved quote. Do not send the calculator to the prospect to complete alone.

This comparison uses the prospect's current programme figures and the approved Go Swag quote. Example figures are placeholders only.

1,000+organisations using Go Swag
Up to 96%less gifting admin using Claim Pages
3 locationswarehousing in the UK, Netherlands and US
1. Before the conversationUse the approved Go Swag assumptions for approval time, replacement cover, delivered-price definition and any annual fee.
2. Ask the prospectCollect the five current-process figures: starters, hourly cost, pack cost, team time and problem rate.
3. Enter the Go Swag quoteAdd the approved delivered price, then review the comparison with the prospect.

For the Go Swag salesperson

Enter the prospect's figures

You type every number. Ask the prospect for sections 1 and 2. Use the approved Go Swag quote for section 3. Never present the example figures as the prospect's figures.

1. Ask the prospect: annual programme

Across all countries in which the prospect hires.
people
The HR coordinator, office manager or EA who currently sorts packs. Salary plus on costs, roughly.
£ per hour

2. Ask the prospect: current process

Items, box, postage and duties.
£ per pack
Collecting sizes and addresses, ordering, packing, booking couriers, chasing the ones that don't arrive.
hours
Wrong size, lost in transit, stuck at customs, sent again.
%

3. Enter: approved Go Swag quote

One price, delivered to the door in any country. No extra postage or duties.
£ per pack

What Go Swag removes from the prospect's team. The new starter fills in a Claim Page with their size and address. Go Swag sources, packs, ships, clears customs and tracks every parcel. This working prototype assumes Go Swag covers replacements and the prospect's team spends about 6 minutes approving each order. Use confirmed Go Swag figures in a real proposal.

Working Go Swag assumptions · confirm before real use
Use the confirmed Go Swag figure. Do not guess it.
minutes
Use a confirmed Go Swag benchmark. It only estimates fewer problem packs.
%
Enter the quoted fee. Use zero only when no fee applies or it is included.
£

Review the result with the prospect.

What changes

What Go Swag removes from the prospect's team

1
New starters enter their own details

Claim Pages collect addresses, sizes and preferences.

2
Stock is held and orders are packed

The People team does not need to store boxes or manage each order.

3
International delivery is handled

Shipping, duties and tracking are covered in the delivered quote used above.

4
The prospect's team approves the order

The model uses the Go Swag approval-time assumption entered above.

The calculation

How it adds up

True cost per starter today = current pack price + the prospect's team hours × hourly cost + (share of packs that go wrong × pack price). With Go Swag it is the approved delivered price + about 6 minutes of the prospect's team time. The model assumes replacements are covered by Go Swag, so it does not add resend costs. The annual comparison multiplies the result by new starters per year. Retention and employer-brand value are excluded.

Before using this in a real proposal: confirm what the delivered price includes, whether Go Swag covers replacements, the standard approval time, the resend-rate benchmark and whether any annual fee applies. Do not present working assumptions as confirmed Go Swag figures.
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